‍PRIVACY POLICY‍

Last updated February 18, 2025

This Privacy Notice for KENILWORTH RUGBY FOOTBALL CLUB LIMITED (doing business as KENFEST) ("we," "us," or "our") describes how and why we might access, collect, store, use, and/or share ("process") your personal information when you use our services ("Services"), including when you:

• Visit our website at https://www.kenfest.co.uk, or any website of ours that links to this Privacy Notice
• Engage with us in other related ways, including any sales, marketing, or events

Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at hello@kenfest.co.uk.

SUMMARY OF KEY POINTS

This summary provides key points from our Privacy Notice, but you can find out more details about any of these topics by clicking the link following each key point or by using our table of contents below to find the section you are looking for.

• What personal information do we process? When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use.
• Do we process any sensitive personal information? Some information may be considered "special" or "sensitive" in certain jurisdictions, such as your racial or ethnic origins, sexual orientation, and religious beliefs. We do not process sensitive personal information.
• Do we collect any information from third parties? We may collect information from public databases, marketing partners, social media platforms, and other outside sources.
• How do we process your information? We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent.
• In what situations and with which types of parties do we share personal information? We may share information in specific situations and with specific categories of third parties.
• How do we keep your information safe? We have adequate organizational and technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure.
• What are your rights? Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information.
• How do you exercise your rights? The easiest way to exercise your rights is by submitting a data subject access request, or by contacting us. We will consider and act upon any request in accordance with applicable data protection laws.

For more details, review the Privacy Notice in full.

1. WHAT INFORMATION DO WE COLLECT?

Personal information you disclose to us

We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our Services, participate in activities on the Services, or otherwise contact us.

Personal Information Provided by You:
The personal information we collect depends on the context of your interactions with us and may include:

• Names
• Phone numbers
• Email addresses
• Mailing addresses

We do not process sensitive information.

All personal information you provide must be true, complete, and accurate, and you must notify us of any changes.

Information automatically collected

We automatically collect certain information when you visit, use, or navigate the Services, such as:

• Log and Usage Data: IP address, device information, browser type, settings, activity timestamps, pages viewed, search actions, error reports, etc.
• Device Data: Information about your computer, phone, tablet, or other device, including operating system, location, service provider, etc.
• Location Data: Approximate or precise geolocation data collected via your device settings.

Information collected from other sources

We may collect limited data from public databases, marketing partners, and other third parties, including mailing addresses, job titles, email addresses, phone numbers, IP addresses, social media profiles, etc.

2. HOW DO WE PROCESS YOUR INFORMATION?

We process your information to:

• Deliver and facilitate our Services
• Communicate with you
• Ensure security and fraud prevention
• Comply with legal obligations
• Fulfill any other purpose with your consent

3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?

We only process your personal information when we have a valid legal reason under applicable law, such as:

• Consent: You have given permission to use your personal information.
• Performance of a Contract: We process your data to fulfill our contractual obligations to you.
• Legal Obligations: We process your information to comply with legal requirements.
• Vital Interests: We process your information to protect someone’s safety.

4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

We may share your information with:

• Service providers and vendors (such as performance monitoring tools and data analytics services)
• Business affiliates
• In case of business transfers (e.g., mergers, acquisitions)

5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

Yes, we may use cookies, web beacons, and similar technologies for analytics and advertising. More details are available in our Cookie Policy.

6. HOW LONG DO WE KEEP YOUR INFORMATION?

We retain personal information as long as necessary to fulfill the purposes outlined in this policy unless a longer retention period is required by law.

7. HOW DO WE KEEP YOUR INFORMATION SAFE?

We have implemented security measures to protect your personal information, but we cannot guarantee 100% security.

8. DO WE COLLECT INFORMATION FROM MINORS?

We do not knowingly collect data from or market to individuals under 18 years of age.

9. WHAT ARE YOUR PRIVACY RIGHTS?

Depending on your location, you may have rights to access, update, delete, or restrict processing of your personal information.

10. CONTROLS FOR DO-NOT-TRACK FEATURES

We do not currently respond to Do-Not-Track (DNT) browser signals.

11. DO WE MAKE UPDATES TO THIS NOTICE?

Yes, we may update this Privacy Notice from time to time. The latest version will always be available on our website.

12. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

You can contact us at hello@kenfest.co.uk or by mail at:

KENILWORTH RUGBY FOOTBALL CLUB LIMITED
Glasshouse Lane, The Jack Davies Memorial Ground, Glasshouse Ln, Kenilworth CV8 2AJ, England